Kee Living is a trading style of Corran Partners Ltd.
As a landlord we need to collect and process personal data in order for our service to function properly. Personal data is processed for various reasons (highlighted below) and all such personal data will be collected and processed in accordance to the requirements of the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
This notice explains how we collect, use and share personal data relating to applicants and prospective, current and former tenants (you/your) and your rights in relation to the processing of your personal data.
In this notice:
- personal data means any data which can identify you directly or indirectly (whether itself or when combined with other data), regardless of the format or media on which the data are stored. This includes data that can identify you when combined with other data that is held separately (pseudonymous data) but does not include data that has been manipulated so that you can no longer be identified from it (anonymous data).
- processing means any activity relating to your personal data including collection, use, alteration, storage, disclosure and destruction.
Questions or comments
If you have any questions or comments regarding this notice or you wish to exercise any of your rights, you should contact us by email at firstname.lastname@example.org
How we use personal data (Fair processing notice)
Personal data the we may process:
- personal details of tenant and guarantor (eg. name, address)
- a form of ID (eg. passport, driving licence)
- student card
- phone numbers
- email addresses
Primary purposes for processing
We obtain this information to assess applicant's details for a tenancy contract. These details are needed to draw up an assured shorthold tenancy to secure a student the tenancy term for the related property.
Guarantor information is also assessed to see if they are suitable.
Disclosures to third parties
The only data disclosed to third parties is to the Deposit Protection Scheme (DPS). The DPS is a service authorised by the Local Government and is used to protect tenant's deposits.
Where your personal data are stored
Most personal data about you will be stored on servers within the UK or elsewhere within the European Economic Area (EEA) and have been determined by the European Commission as providing an adequate level of protection for your personal data.
How long will your data be kept?
Your data is kept no longer than 12 months after a tenancy period has ended.
Cookies are files sent by web servers to web browsers, and stored by the web browsers.
The information is then sent back to the server each time the browser requests a page from the server. This enables a web server to identify and track web browsers.
You have a number of rights in relation to the processing of your personal data by Kee Living:
- Access: You have the right to request access to and be provided with a copy of the personal data held about you together with certain information about the processing of such personal data to check that we are processing it lawfully and fairly.
- Correction: You have the right to request correction of any inaccurate or incomplete personal data held about you.
- Deletion: You have the right to request erasure of any personal data held about you where there is no good reason for us to continue processing it, or where you have exercised your right to object to the processing of your personal data.
- Restriction: You have the right to request restriction of how we processes your personal data.
- Objection: You have the right to object to Kee Living processing of any personal data which is based on the legitimate interests, or those of a third party, relating to your particular circumstances.
- Portability: You have the right to receive a copy of your personal data in an electronic format where the basis of the processing such personal data is your consent or the performance of a contract, and the information is processed by automated means.
- Complaints: You have the right to complain to the Information Commissioner’s Office (ICO) or any other EU supervisory authority.
To exercise any of these rights you will need to contact email@example.com. We may be entitled to refuse any request in certain circumstances and you will be notified accordingly where this is the case.
Our Information Commissioner’s Office (ICO) registration number is ZA397910